Sending Product Samples Abroad

Sending product samples abroad is a crucial step for businesses looking to establish their products in international markets. This article provides a comprehensive guide to successfully and efficiently sending product samples abroad.

Selection and Preparation of Product Samples

Representativeness: Choose samples that accurately represent your products and highlight their quality and functionality.


Packaging: Ensure secure and attractive packaging to prevent damage during transit and make a positive first impression.

Customs and Export Regulations

Customs Declaration: Inform yourself about the specific customs regulations in the destination country. Product samples often need to be declared as such to avoid or reduce customs fees.


Documentation: Ensure that all required documents, such as commercial invoices and export declarations, are correctly filled out.

Shipping Options

Standard Shipping: For less urgent shipments, usually more cost-effective.


Express Shipping: For quick deliveries when samples need to arrive at the recipient promptly.


Freight Services: For special requirements or large quantities of samples.

Tips for Efficiency and Cost Management

Value Added Tax: Check if and how VAT is handled for product samples in the destination country.


Early Planning: Avoid rush surcharges by planning the shipment in advance.


Optimization of Shipping Costs: Compare different shipping providers to choose the most cost-efficient option.

Tracking and Communication

Shipment Tracking: Use tracking options to monitor the shipping status of your samples.


Gathering Feedback: Communicate with the recipient to receive feedback on the samples and foster further business relationships.

Sending Product Samples Abroad
Sending Product Samples Abroad






















Sending product samples abroad requires careful planning and knowledge of customs regulations. Professional preparation and execution of the shipment are crucial to make a positive impression on international customers and build long-term business relationships.


Before establishing a business relationship with a customer, it is often customary to send a sample shipment first. A normal commercial invoice must also be issued for sample consignments. This commercial invoice must show the realistic and accurate value of the sample shipment, even if it is only a small value.


The commercial invoice for a sample consignment must also contain a detailed description and the word "sample" or "sample" must appear on the invoice so that Customs knows that it is a sample consignment. A sample consignment is not intended for commercial use, but merely serves as a sample of goods for the recipient before he or she decides on the final purchase.


In addition, the sample consignment must be marked in such a way that it is not suitable for resale. Examples of this are non-removable labels on garments or a non-removable sticker clearly stating "sample not for resale".


Also note that some countries have different requirements for shipping samples. It is best to find out in advance from the recipient of the sample consignment which documents and precise descriptions must be present on the commercial invoice. 

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