Correctly Declaring Goods Description for Customs

Correctly declaring the goods description for customs is a critical factor in international trade. An accurate and detailed description of the goods facilitates customs clearance and prevents possible delays and penalties. This article serves as a comprehensive guide to help you correctly declare your goods description for customs.













Importance of an Accurate Goods Description

Legal Requirements: A precise goods description is not only a legal obligation but also crucial for the correct customs processing.

Avoiding Delays: Inaccurate or incomplete descriptions can lead to delays in customs clearance.

Steps for Correct Goods Description

Detailed Product Information: Provide clear information about the product, including material, purpose of use, and technical specifications.


HS Code (Harmonized System): Determine the appropriate HS code for your goods, which is important for customs tariff and statistics.


Unique Identification: Ensure that the goods description is unique and not misleading.

Tips for an Effective Goods Description

Completeness: Ensure to include all relevant information in the description.


Clarity: Use clear and understandable language without technical jargon.


Consistency: The goods description should match other documents like invoices and delivery notes.

Goods Description and Compliance

Compliance with Customs Regulations: An accurate goods description helps to ensure compliance with national and international customs regulations.


Avoiding Penalties: Inaccurate or false descriptions can lead to fines and further legal consequences.


Correctly declaring the goods description for customs is an essential step to ensure smooth international goods traffic. By following the guidelines mentioned above, you can ensure that your goods are efficiently processed without unnecessary delays. A precise and detailed goods description strengthens confidence in the entire customs process and promotes successful international business activities.


A correct description of goods is important to ensure that the goods are correctly identified and classified when exported. The following steps should be followed:


Use a clear description: The description of the goods should be as clear and precise as possible to avoid confusion and misclassification. It is advisable to give a precise description of the type of goods and the characteristics of the goods.


Use internationally recognised terms: International terms should be used when describing the goods to avoid misunderstandings due to language barriers. For example, the international goods catalogue produced by the World Customs Organization (WCO) can be used.


Use the correct customs tariff number: Each good is assigned a specific customs tariff number which is used by customs authorities to calculate import duties. It is important that the exporter identifies the correct customs tariff number for his goods and indicates it correctly on the export document.


Consideration of restrictions and regulations: It is important that the exporter considers any restrictions and regulations that may apply to the goods. These may be, for example, special licences, prohibitions or special trade agreements.


Use of illustrations and samples: It can be helpful to include images or samples of the goods on the export document to give the importer a better idea of the goods. However, it is important to ensure that the images or samples complement and do not replace the description of the goods.


Overall, a correct description of the goods is of great importance in order to make the export process run smoothly and avoid possible problems with customs authorities. If one is unsure about how to prepare a correct description of goods, it can be helpful to ask an experienced freight forwarder or customs agent for assistance.

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