Create a shipping order

Creating a freight forwarding order is a fundamental process in the logistics industry. Whether you are a business or an individual looking to ship goods, a well-structured freight forwarding order is crucial for smooth transportation. In this article, we guide you through the steps to create an effective freight forwarding order.

Your shipping order






















Definition of a Freight Forwarding Order

A freight forwarding order is a contract between a client (shipper) and a freight forwarder. The order contains all necessary information and instructions for the pickup, transportation, and delivery of goods.

Step 1: Choosing the Right Freight Forwarder

Research: Start by researching a reliable freight forwarder that offers the services you need.

Compare Offers: Compare the offers of different freight forwarders in terms of cost, service, and reliability.

Step 2: Compiling the Transport Details

Type of Goods: Specify the type of goods, including size, weight, and any special characteristics.

Pick-up and Delivery Address: Provide clear information about the pick-up and delivery locations.

Transport Conditions: Define any special requirements such as refrigeration or hazardous goods transport.

Step 3: Creating the Freight Forwarding Order

Documentation: Fill out the freight forwarder's order form or create your own document with all relevant details.

Communicate Instructions Clearly: Ensure that all instructions are clear and complete to avoid misunderstandings.

Step 4: Insurance and Liability

Insurance Coverage: Clarify insurance coverage for your shipment to protect against loss or damage.

Liability Terms: Understand the liability terms of the freight forwarder and how they affect your shipment.

Step 5: Confirmation and Tracking

Order Confirmation: Obtain a written confirmation of the freight forwarding order.

Shipment Tracking: Use the tracking option to monitor the status of your shipment.


Creating a freight forwarding order requires careful attention to detail. By following these steps, you can ensure that your goods are transported efficiently and safely to their destination. A well-prepared freight forwarding order is key to a successful and hassle-free delivery of goods.


To create a forwarding order, the following steps are usually required:


Contacting a freight forwarding company: The first step is to select a freight forwarding company with which to ship the goods. Internet research or recommendations from other companies can help with this.


Obtain a quote: Once you have made contact, you should request a quotation from the forwarding company. You should provide as much information as possible about the goods to be shipped, the pick-up and delivery addresses, weight, dimensions and the type of Shipment (e.g. general cargo, partial or full load).


Commissioning the forwarding company: If you accept the offer of the forwarding company, you must place the order in writing. When doing so, one should make sure that all important details, such as collection and delivery times, terms of payment, liability and insurance, are included in the order.


Preparation of the goods: Before transport, the goods must be well packed to avoid damage during transport. In addition, all necessary documents, such as waybills and customs papers, must be prepared.

Collection and transport: The forwarding company will collect and transport the goods according to the conditions specified in the order. One should ensure that the goods are loaded safely and marked accordingly.


Delivery: The shipping company will deliver the goods to the destination address. Here, one should ensure that one confirms receipt of the goods and checks all the required documents before accepting the Shipment.


Overall, creating a forwarding order requires careful planning and preparation. By carefully carrying out all the necessary steps and working closely with the forwarding company, one can ensure that the goods arrive at their destination safely and on time.

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